Privacy policy
Last Updated: February 25th, 2025
The Eastern Townships School Board (“we,” “our,” “us”) is committed to protecting the privacy and security of personal information. This privacy policy explains how we collect, use, disclose, and protect your personal information in accordance with Loi 25 in Quebec.
1. Collection of Personal Information
We may collect certain personal information when you use our website, including:
- Name and surname
- Email address
- Phone number
- Mailing address
- Any other information voluntarily provided via our online forms
We collect this information only when necessary to provide our services, respond to inquiries, or enhance your experience on our website.
2. Use of Personal Information
Your personal information may be used for the following purposes:
- Providing and improving our educational services
- Communicating with you regarding inquiries or relevant information
- Managing your enrollment in our school services
- Analyzing website usage to improve our services
- Complying with legal and regulatory requirements
We do not sell or rent your personal information to third parties.
3. Disclosure of Personal Information
We may share your personal information only under the following circumstances:
- With third-party service providers who assist in operating our website and providing our services (e.g., web hosting, email services)
- If required by law, court order, or a request from competent authorities
- In the event of an emergency that endangers an individual’s safety
All third-party service providers with whom we share your information are obligated to comply with strict confidentiality and data protection requirements.
4. Retention and Protection of Personal Information
We implement appropriate security measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:
- Data encryption
- Secure access controls
- Regular system and process audits
Your personal information is retained only for as long as necessary to fulfill the purposes outlined in this policy unless a longer retention period is required by law.
5. Your Rights Under Loi 25
In accordance with Quebec’s Loi 25, you have the following rights regarding your personal information:
- Right of access and rectification: You can request access to your personal information and correct it if necessary.
- Right to withdraw consent: You can withdraw your consent for the use of your personal information, subject to legal obligations.
- Right to data portability: In certain cases, you can request a copy of your personal information in a structured format.
- Right to erasure: You may request the deletion of your personal information under specific conditions.
To exercise these rights, please contact us at [Email Address or Contact Form].
6. Cookies and Tracking Technologies
Our website may use cookies to enhance your experience and collect statistics on website usage. You can configure your browser to refuse cookies, but this may affect certain functionalities of the site.
7. Privacy Officer
In compliance with Loi 25, we have appointed a Privacy Officer responsible for the protection of personal information. For any questions or requests regarding this policy, please contact:
[Privacy Officer’s Name]
[Address]
[Email]
[Phone]
8. Changes to the Privacy Policy
We reserve the right to update this privacy policy at any time. Any updates will be posted on this page with an indication of the last revision date.
We encourage you to review this page periodically to stay informed about any changes.